Needs assessment

Needs for Desktop Users

• Integrate file metadata (Photoshop IPTC metadata).
• Output to static Web sites (based on user access profiles).
• Multiple categories for multiple user types.
• Custom field formatting, including pop-up menus for ease of entry.
• Scalability (desktop, workgroup, and high-capacity tools).
• Assets stored on non-proprietary server file system.
• Formats: PSD, JPG, TIF, BMP, MOV, MPEG, MP3

Needs for Enterprise Users

• Simple check-in and check-out.
• Roll-back to earlier revisions.
• Multiple levels of access for specific groups (with simple administration).
• Scalability (desktop, workgroup, and high-capacity tools).
• URLs can be used as assets.

For Media Creators

(College Photographer. Also writers, video producers.)

• Digital images direct into system.
• Duplication requests.
• Metadata entry and scanning for “select” slides (500-750).
• Metadata entry for negatives (recent six months to one year), then to Archives.
  • Dates, names.
• Metadata entry for slides (recent two years), then to Archives.
  • Dates, names.
• Category structure specific to media creators.

For Media Publishers

(Office of Public Affairs.)

• Searching for existing assets.
• Category structure specific to publishers.
• Creating and tracking derivative assets (new sizes and compressions).
• Duplication requests.
• Download requests.
• File types used:
  • QuarkXPress
  • Photoshop (TIF, EPS, JPG, GIF)
  • Word
  • Web site archives (via URL)
  • FileMaker
  • Excel

For Web Content Developers

(Communications Services. Also Web content developers.)

• Creating and tracking derivative assets.
• Category structure specific to Web developers.
• Creating and tracking derivative assets (new sizes and compressions).
• File types used:
  • Photoshop (TIF, EPS, JPG, GIF)
  • GoLive
  • Frontier
  • DXF
  • Web site archives (via URL)
  • Word
  • FileMaker
  • Excel
• Scripting:
  • AppleScript
  • Frontier

For Media Archivists

(College Photo Archivist. Also librarians.)

• Metadata schemas, categories, and options:
  • Dublin Core
  • IPTC headers (Photoshop)
• Metadata numbering system
• Metadata verification:
  • Name spelling, title, class year
• Research/searching metadata