Needs assessment
February 10, 2002
Needs for Desktop Users
- Integrate file metadata (Photoshop IPTC metadata).
- Output to static Web sites (based on user access profiles).
- Multiple categories for multiple user types.
- Custom field formatting, including pop-up menus for ease of entry.
- Scalability (desktop, workgroup, and high-capacity tools).
- Assets stored on non-proprietary server file system.
- Formats: PSD, JPG, TIF, BMP, MOV, MPEG, MP3
Needs for Enterprise Users
- Simple check-in and check-out.
- Roll-back to earlier revisions.
- Multiple levels of access for specific groups (with simple administration).
- Scalability (desktop, workgroup, and high-capacity tools).
- URLs can be used as assets.
For Media Creators
(College Photographer. Also writers, video producers.)
- Digital images direct into system.
- Duplication requests.
- Metadata entry and scanning for “select” slides (500-750).
- Metadata entry for negatives (recent six months to one year), then to Archives.
- Dates, names.
- Metadata entry for slides (recent two years), then to Archives.
- Dates, names.
- Category structure specific to media creators.
For Media Publishers
(Office of Public Affairs.)
- Searching for existing assets.
- Category structure specific to publishers.
- Creating and tracking derivative assets (new sizes and compressions).
- Duplication requests.
- Download requests.
- File types used:
- QuarkXPress
- Photoshop (TIF, EPS, JPG, GIF)
- Word
- Web site archives (via URL)
- FileMaker
- Excel
For Web Content Developers
(Communications Services. Also Web content developers.)
- Creating and tracking derivative assets.
- Category structure specific to Web developers.
- Creating and tracking derivative assets (new sizes and compressions).
- File types used:
- Photoshop (TIF, EPS, JPG, GIF)
- GoLive
- Frontier
- DXF
- Web site archives (via URL)
- Word
- FileMaker
- Excel
- Scripting:
- AppleScript
- Frontier
For Media Archivists
(College Photo Archivist. Also librarians.)
- Metadata schemas, categories, and options:
- Dublin Core
- IPTC headers (Photoshop)
- Metadata numbering system
- Metadata verification:
- Name spelling, title, class year
- Research/searching metadata